Why are fees higher after 29 November?
As almost all conference organizers find, there is a need to plan far ahead
when making arrangements for 200 or more people. Even in a city with vast
numbers of restaurants, like New York, banquet reservations must be made a month
or more ahead, or the conference may be shut out. Hotel rooms blocks disappear
if not reserved far in advance. Conference paraphernalia, such as bags, must
be ordered. Programs must be printed. Most of the expenses of a conference
are incurred well before the first conferee steps off the airplane.
Adjusting orders upwards after contracts are set often incurs higher per person
costs. Conservatively oversizing contracts to accommodate late registrants
also puts dollars at risk. Late registrants bear these extra costs in
higher registration fees, which are real.
In the case of an international conference, it also
behooves participants from abroad to plan
well ahead, to secure competitive airfares and to ensure that visas and
passports can be obtained in time.
An early registration bonus is an inducement to finalize these arrangements
The early registration deadline of DD16 has been extended in order to
recognize that later than expected announcements about paper acceptances
and financial support packages have prevented some participants from
committing until mid-November. By now, all registrants should have
heard about their acceptances and travel award guarantees.
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Website Thanks: Uwe Poehle (Zuse Institute) and Sabrina Nordt (Free University) of Berlin